Airport Board Minutes

November 2006 

AUBURN-LEWISTON MUNICIPAL AIRPORT

BOARD OF DIRECTORS

AUBURN, MAINE

 A meeting of the Auburn-Lewiston Municipal Airport Board of Directors was held on Thursday, November 2, 2006 at 5:30 p.m. in the Auburn-Lewiston Municipal Airport, 80 Airport Drive, Auburn, Maine. 

Present:  Messrs. Chairman Plourde, Metivier, Jean, Wolf, Ms. Finnigan and Ms. Rowell.

Absent:  Mr. Lunt. 

Also Present:  Airport Manager, Rick Cloutier;  David Guadalupe, representing Hoyle Tanner Associates. 

Chairman Plourde called the meeting to order at 5:35 p.m.

 ON MOTION BY MR. METIVIER SECONDED BY MR. WOLF IT WAS VOTED (1) TO ACCEPT THE MINUTES OF OCTOBER 5, 2006 AND PLACE THEM ON FILE. 

VOTE: 5:0

Ms. Finnigan arrived.

TREASURER’S REPORT

Mr. Metivier reviewed the treasurer’s report with the board.  The airport revenues have received over estimated budgeted amounts in three accounts, which include interest accounts, Christian hill, and landing fees.   On the expenditures sheet legal fees has exceeded the projected amount due to legal fees on a land acquisition, amounts on this project are reimbursable with available grant monies.

ON MOTION BY MR. WOLF SECONDED BY MS. ROWELL IT WAS VOTED (2) TO ACCEPT THE TREASURER’S REPORT AS PRESENTED. 

VOTE:  6:0 

CODE VIOLATIONS

The Airport Manager thanked the tenants for their cooperation with the code violations.  Silver Wings has completed their list.  Twin Cites Air Service is currently being worked on.  50% of the violations have been completed and there are five major violations between the hangars being rented by LifeFlight and Twin Cities Air Service.  These violations have been an ongoing issue at the airport for a number of years with unavailable funds to complete the projects.  The Airport Manager will be working on alternative ideas and requesting some financial support in the next capital improvements budget for the 2007-2008 draft budget to be submitted at the beginning of next year. 

 LFBO PROPOSAL

Twin Cities Air Service is requesting the airport’s approval to sub-lease to MTM Helicopters.  They will be storing their helicopter in the Bel Air Condo Association end unit of the hangar with office space currently owned by Mr. Humphrey.  A question was raised about those hangars being used for commercial activity.  The Airport Manager stated the codes, leases, rules, and minimum standards do not state that a commercial business cannot operate out of those hangars as long as the airport documents are followed.  MTM Helicopters does not intend to do maintenance on their aircraft in that hangar (and the rules do not allow anyone to do maintenance in the BACA hangars due to the codes for that hangar).  The Board also requested a copy of the sub lease between the two parties for the terms and conditions to ensure operations meet the airport requirements and are not in violation with the codes and regulations of the airport.  MTM currently has their LFBO agreement with the airport to run their business on the airport.  An LFBO and FBO are different and under different operating standards.  The Board requested the Airport Manager to review the airport minutes, grant assurances and lease agreements due to some of the questions brought up by the public. 

 ON MOTION BY MR. JEAN SECONDED BY MR. WOLF IT WAS  VOTED (3) TO ACCEPT THE AGREEMENT TO SUBLEASE HANGAR AND OFFICE SPACE BETWEEN TCAS AND MTM HELICOPTER SUBJECT TO REVIEW OF THE PAST MINUTES, A COPY OF THE SUBLEASE BE GIVEN TO THE AIRPORT FOR THE FILE AND THAT BOTH PARTIES BE INCOMPLIANCE WITH ALL THE RULES AND CODES OF THE AIRPORT. 

VOTE:  6:0 

PARALLEL TAXIWAY

David Guadalupe, HTA representative, presented the board an update of the project status of the parallel taxiway and expansion/reconstruction of the west side itinerant ramp.  A meeting was held with MDOT and FAA on 10/25/06.  It was stated that the FAA would try to find discretionary money to fund their share of the entire project in 2007.  MDOT stated they are supportive but does not have the state’s share of 2.5% of the project for the year 2007.  They will attempt to reimburse the airport with funds in 2008.  The topographic survey has been completed.  Wetlands have been identified (5 acres affected and must be mitigated).  Currently finalizing storm water control.  Bids will go out this winter and be back with numbers by May 1 and forwarding to the FAA to get discretionary funds by summer 2007 for funding.  Estimated project cost is 5.7 million.  Mr. Guadalupe will research a few questions raised by some pilots regarding the taxiway.   

OPEN SESSION

The status of the Master Plan Update has been Airport Board approved and waiting for final approval from MDOT and the FAA.  The addition of board members was only a recommendation and there are procedures to follow if the board feels it would benefit with the recommendation.  The master plan is a guideline for the airport.   

ON MOTION BY MR. METIVIER SECONDED BY MR. WOLF IT WAS VOTED (4) TO GO INTO EXECUTIVE SESSION TO DISCUSS CROSSLEY PROPERTY, AND PERSONNEL ISSUES. 

VOTE:  6:0 

ON MOTION BY MR. JEAN SECONDED BY MS. FINNIGAN IT WAS VOTED (5) TO COME OUT OF EXECUTIVE SESSION AND ADJOURN THE MEETING AT 7:30 P.M. 

VOTE:  6:0 

Respectfully Submitted, 

 Richard Cloutier

        Airport Manager