AUBURN-LEWISTON MUNICIPAL AIRPORT

BOARD OF DIRECTORS

AUBURN, MAINE

 February 3, 2005

 A meeting of the Auburn-Lewiston Municipal Airport Board of Directors was held on Thursday, February 3, 2005, at 5:30 p.m. at the Auburn-Lewiston Airport, Conference Room, 80 Airport Drive, Auburn, Maine  04210.

Present:  Chairman Plourde; Messrs. Metivier, Lunt, Paradis, Wolf and Ms. Finnigan and Rowell.

Also Present:  Airport Manager:  John McGonagill;  Ms. Tyson, Runyon Kersteen Ouellette; Mr. Higgins, CAP; Mr. Pohl, Silver Wings; Mr. Ludders, HTA; and Kurt Youland, K & K Excavation.

Chairman Plourde called the meeting to order at 5:30 p.m.    

ON MOTION BY MR. METIVIER SECONDED BY MR. WOLF IT WAS

VOTED (1) TO ACCEPT THE MINUTES OF JANUARY 6, 2005 AND PLACE THEM ON FILE.

 VOTE:  6:0

FY03-04 AUDIT REPORT

Ms. Tyson representative from Runyon, Kersteen and Ouellette, reviewed the FY03-04 Audit Report with the Board.  Ms. Tyson explained implementing GASB34 in this financial report, which included some format changes, and how revenues are recognized.  The audit itself was later than usual due to City of Auburn being without a Finance Director. 

Ms. Finnigan arrived.

ON MOTION BY MS. FINNIGAN SECONDED BY MR. WOLF IT WAS

VOTED (2) TO ACCEPT THE FY03-04 FINANCIAL REPORT PRESENTED BY MS. TYSON AND PLACE IT ON FILE.

 VOTE:  7:0

TREASURER’S REPORT

Mr. Metivier reviewed the treasurer’s report with the board with not much change from the previous report.

ON MOTION BY MR. PARADIS SECONDED BY MR. WOLF IT WAS

VOTED (3) TO ACCEPT THE TREASURER’S REPORT AS PRESENTED.

 VOTE:  7:0

OLD BUSINESS

MASTER PLAN SCOPE UPDATE

Mr. Ludders, Senior Vice President with Hoyle Tanner & Associates reviewed the draft Airport Master Plan and Ramp Expansion Scope of Work with the Board of Directors.  A couple of meetings have already been held with the community groups in the area, FAA and MDOT and after some significant discussions and a lot of input, the scope was changed accordingly.  The cost process is an estimate only from HTA and an independent fee estimator reviews the work and submits his estimate.  Negotiation takes place between the two if the numbers are over 10%.  The FAA’s deadline for grants is May 1, 2005.  The cost of $243,000 for Auburn-Lewiston Airport reflects a significant additional level of effort including a number of issues, economic impact analysis, aerial photogrammetry, obstructions.  Whereas Auburn-Lewiston is such a question mark for the future and don’t want to be locked into a plan that doesn’t reflect the direction the airport  is headed therefore four different forecasts for the future have been suggested.  Other master plans have usually only one forecast. The FAA has been involved in these discussions and we are waiting to hear back from them regarding the approval of both projects. 

ON MOTION BY MR. METIVIER SECONDED BY MR. PARADIS IT WAS

VOTED (4) TO GO AHEAD WITH THE DRAFT SCOPE OF WORK, SUBMIT TO PHIL SIMPSON INDEPENDENT FEE ESTIMATOR FOR REVIEW AND AUTHORIZE SUBMISSION TO FAA FOR APPROVALAND SUBSEQUENTLY SEND FOR GRANT APPLICATION PROCESS.

                                                                                                                 VOTE:  7:0

NEW BUSINESS

CIVIL AIR PATROL

Mr. Scott Higgins representative from the Civil Air Patrol reported to the board what the CAP is all about and they will be having meetings and training here at Auburn-Lewiston Airport.  They have helped in the past with different airport functions, and are happy they will be able to use the TCAS hangar and Silver Wings Hangar. 

DRAFT FY05-06 BUDGET

The airport manager reviewed the draft budget with the board members.  There are airport structures in need of major repairs, which have increased the budget.  It was mentioned that property tax funding in the state has caused flat funding for all municipal departments.  Capital improvements items should be prioritized in the event full funding is not available.  The board needs to present a budget compelling for the city council.  Mr. Metivier and Ms. Finnigan suggested getting together with the Airport Manager and any other board member, to review the budget together before the next meeting. 

(Mr. Lunt left the room)

ON MOTION BY MR. METIVIER SECONDED BY MR. PARADIS IT WAS

VOTED (5) TO TABLE THE DRAFT FY05-06 BUDGET FOR FURTHER REVIEW WITH THE AIRPORT MANAGER.

 VOTE:  6:0

(Mr. Lunt arrived)

KGI MARKETING AGREEMENT

The airport’s attorney, Mr. Hahn, reviewed the fees associated with this contract.

ON MOTION BY MR. METIVIER SECONDED BY MR. WOLF IT WAS

VOTED (6) TO APPROVE THE KGI MARKETING AGREEMENT AND THE COST OF THE AGREEMENT SPLIT BETWEEN MARTINDALE AND THE AIRPORT. (AIRPORT SHARE $75)

                                                                                                                 VOTE:  7:0   

OPEN SESSION

Mr. Phol stated what happens during budget discussion is the same as when he was chairperson of the board years ago.  The airport has had a flat budget with no increase in city subsidy.  The taxes received from the airport/airpark exceed the amount requested to support the airport.  Mr. Pohl requested the board members to support the airport manager’s request for the upgrades to the airport even if it means an increase in subsidy.

ON MOTION BY MR. PARADIS SECONDED BY MR. WOLF IT WAS

VOTED (7) TO GO INTO EXECUTIVE SESSION TO DISCUSS LEASE AGREEMENT WITH MR. POHL, AND KURT YOULAND, TCAS COMPLAINT, JET A TANK, AND THE MULTIMODAL FACILITY LEASE.

 VOTE:  7:0

The board agreed with Twin Cities Air Service Attorney to pursue mediation between Nate, Beth, John, Ed and mediator Jonathan Reitman.  

ON MOTION BY MR. WOLF, SECONDED BY MR. LUNT IT WAS VOTED (8) TO COME OUT OF EXECUTIVE SESSION AND ADJOURN THE MEETING AT 9 P.M.

 VOTE: 7:0